Forms Central: Easily provide salary statement, income tax certificate & DEÜV

Another of our innovative self-service apps is Forms Central. You or your employees can easily call up documents such as the income tax form, the salary statement for a specific month, or A1 forms in our Fiori Self Service App in SAP.

Overview

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Provide digital wage tax certificates and salary slips for employees

It is always a considerable expenditure of time and resources for the HR department: The printing and sending of income tax certificates or salary slips.  

Our self-service app enables your employees to call up these and other certificates independently. There are no costs for printing and shipping.

Call up DEUEV notification directly in SAP

DEUEV stands for "Data acquisition and transmission regulation"; This ordinance regulates e. g. the notification procedure between the employer and the social insurance agency.

Your employees receive a DEUEV notification on various occasions. Examples are the registration and de-registration or interruption of employment subject to compulsory insurance. DEUEV messages can be called up and forwarded at any time in the Self Service App.

Our solution for salary statements, DEUEV, and much more: Forms Central

Together with a long-standing customer, we have developed the app, Forms Central, a simple and modern self-service solution.

Forms Central relies on existing SAP self-service scenarios, which means that the implementation effort in your SAP system is low. Of course, the app can be individually adapted to your needs.

Your employees can call up all certificates and evidence at any time:

    • Employment tax statement
    • DEÜV notification
    • Salary
    • Employment tax statement
    • A1 form
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Do you need further documents or forms?

Would you like further certificates or evidence in the self-service app for your employees? This is also not a problem: Any number of different types of forms that are available in your SAP HR system can be integrated.

Frequently asked questions

DEUEV stands for "Data acquisition and transmission regulation"; This ordinance regulates, among other things, the notification procedure between employers and the social insurance agencies. Since January 1, 2006, reports of this type may only be submitted using electronic data transmission. (Source: Techniker Krankenkasse)

You will receive DEUEV notifications on various reporting occasions. These include registration, de-registration, or the interruption of employment subject to insurance. You will receive your first DEUEV notification when you start working with your next salary statement.
Other types of reporting include, for example, annual reports, reports for one-off wages, or when correcting reports. There are other notification types for the DEUEV.

DEUEV stands for "Data acquisition and transmission regulation".

The following content must be included on the income tax certificate:

  • Period of employment of the employee
  • Taxable total fees
  • Withheld church tax, wage tax, and contributions for the solidarity surcharge
  • Contributions to statutory pension insurance, health insurance, long-term care insurance, and unemployment insurance
  • Short-time allowance
  • Bad weather money
  • Winter loss allowance
  • Grants (such as maternity allowance)
  • Tax-free benefits

You will receive the income tax certificate (usually in the form of a PDF) electronically or by post. You can get this in a variety of forms, e. g. by the HR department or directly from your employer. Our self-service app offers another option for provision.

You will receive the salary statement every month from your HR department or directly from your employer, depending on the arrangement. When exactly you receive the monthly salary statement differs from company to company.

As with the income tax certificate, the HR department can provide the salary statement in our self-service app.

According to the Commercial Code, the employer must keep the salary statement for 6 or 10 years. §41 EStG provides for a retention period of 6 years for wage accounts. A retention period of 10 years applies to wage documents that are also used to determine profits.

In the case of private individuals, there is no legal obligation to keep wage documents. However, it is advisable not to destroy them and still keep them until retirement age.

According to the trade regulations, the employee is to be given a written statement upon payment of the wages. The payslip is a document that documents in text form how the employee's salary is made up. This also serves as proof of income for the tax return, the search for accommodation, or when granting a loan.

Download our One-Pager for further information

About ROOS IT

Be it the migration of HCM self-services to SAP Fiori or the implementation of modules like ESS/MSS: We as HR technology experts are your point of contact to overcome any HR-Challenge. Because of our longstanding expertise we’ll develop innovative Solutions keeping your individual needs in mind. Our services include the following:

 Our Goal: „THE BEST HR SOLUTIONS FOR THE BEST MINDS“

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Our Goal: „THE BEST HR SOLUTIONS FOR THE BEST MINDS“ Start now with our self-service App! Our team helps you overcoming the legal requirements by implementing an all-in-one solution. Fast, mobile and with little effort – adapted to todays challenges of a digital workspace.

Email: info@roos-it.de - Phone: +49 241 894 396 49